Take these steps to allow you to print in black and white in any application. 1) When you press 'Print' in any application, you will have an option of 'Preview' that is close to bottom left. Click on the 'Preview' button. 2) This will open the document in Preview (the software program) as a PDF. Now click File > Print. Make sure Word > Preferences > Print > Print background colors and images has a checkmark. _____ If an answer provides a solution or you find it helpful, please mark it accordingly.
I constantly use the Preview app on my Mac system to fill in forms and other paperwork. Works great. Except when the font is too big, at which point I’m stuck because I can’t figure out how to make the text smaller. Help!
Of all the apps that get zero visibility in the Mac universe, there are few as useful and powerful as “Preview”. It has a lot of capabilities that most people don’t realize because I suspect that just about everyone uses it as a PDF reader and nothing else. But it actually lets you annotate PDFs and fill in PDF-based forms, among other things. You can also consolidate multiple PDFs into one, remove specific pages if you want to tweak things, and much more.
Heck, you can scan and then insert your actual signature, something I’ve been doing for years with great effect.
Frankly, I would be happy if I never had to print out a document so I could fill it out. But that’s another story.
The way that it’s designed to work with text annotation, however, is frustrating because there’s a menu item that’s not the correct choice, even though it absolutely seems like it should be.
Here’s an example. I’m filling out a PDF form and click in the space, then type in my name:
How To Change Pdf Text Box Font Color
That’s big for the space allocated. Not so good.
I click out of the region, then click on it again to select it, then look on the “Tools” menu:
“Adjust Size…”. That’s it!
But it’s not. That’s why it’s grayed out. Confusing, eh?
Instead, you need to actually bring up the Edit Toolbar by clicking on the tiny toolbox at the top right of the document:
How To Change Pdf Text Color For Printing Machine
Ahhh… now you see the toolbar and can click on the “A” (font) menu:
That’s it. Just choose a smaller font size and it’ll clean up that doc in no time:
That’s much better. Even more useful, you also just set the new default as Preview remembers the last font size you specified, so next time it’ll be 12pt Helvetica, or whatever you specified.
That’s it. Glad you know about the secret powers of Preview. It’s one of my favorite Mac apps.
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Aug 28,2019 • Filed to: Convert PDF
Converting PDF to grayscale may be necessary if you want to print in grayscale. Another plus to converting PDFs to grayscale is that the file size is compressed and the file can be more easily saved on your device without taking up too much space. Now follow the 2 methods below to convert PDF to black and white.
Method 1. Convert Color PDF to Grayscale with Preview
You can convert a PDF file to grayscale on Mac without needing a seperate application. Before you print your PDF, adjust the settings of the document to modify the color scheme. Preview can be used to convert PDF to gray scale, plus, you can save your grayscale PDF file without needing to go through the steps of printing the document.
Step 1. Open your PDF with Preview
Simply open the file with the Preview app by clicking on 'File' and browsing through the directory where the file was saved.
Step 2. Export with Gray Tone
Click 'File' > 'Save As' > Select 'Gray Tone' under the 'Quartz Filter'.
Method 2. Convert a PDF File to Black and White with Adobe® Acrobat®
For Adobe® Acrobat® Pro
Click the 'Advanced' > Select 'Preflight' > 'PDF Fixup' > Click 'Convert to Grayscale' > Then click 'Analyze and Fix'
For Older Versions of Adobe® Acrobat®
Click the 'Tool' Panel > Go to 'Print Production' > Select 'Preflight' > 'PDF Fixup' > Click 'Convert to Grayscale' > Then click 'Analyze and Fix'
PDFelement Pro - All-in-One PDF Converter & Editor & Creator
PDFelement Pro allows Mac and Windows users to do virtually anything you need to on a Mac device. The program comes with more features that make it an all-in-one solution for all PDF editing and conversion needs. You can change the background color of your PDF files as well.
Key features of PDFelement Pro:
- Easily edit PDF files by editing, adding and deleting text. Simply change text color and font, and change the PDF background color.
- Without the need of any other program or plug-in, you may convert PDF files to other file types like Word, Excel, PowerPoint, JPEG, BMP and much more.
- With the program's powerful feature and design, you can trust that file conversion is done right without the usual distortions and misplaced data.
- Aside from that, you can also add passwords to protect the file from being opened or edited. It also allows you to create, add, and fill forms.